PTA Minutes 8.3.22

PKS PTA Board Meeting Minutes

08/03/2022

Location: Lauren’s House

Attendees:

Jessica Serota

Amy Harrelson

Lisa Taylor

Monica Horsley

Jaime O’Hara

Deb Swenson

Lauren Dunn

 

1.     Meeting called to order at 5:15

2.     Treasurer’s report:

a.     Lauren is going to close the Science on a Sphere account. She will write a check to PKS with the balance in that account.

b.     The board decided there is not a need to have two operating accounts. Lauren will close the Centennial bank operating account. The balance will be transferred to the South State bank account.

c.     South State operating account balance $29,076.12, Science on Sphere account balance $41,094.67, Reserve account balance $5,058.60 and Centennial operating account balance $2,730.73

d.     Lauren is drafting the budget for the final approval to be voted on August 17 at the general meeting.

3.     New Business:

a.     Board members need to read minutes in order to approve the minutes at the meetings.

b.     All board members were given access to the Google Drive as well as the PTA’s email. ptapks@gmail.com

c.     Deb motioned to reopen board member nominations and nominated Katelyn Kalus to join the board. Lisa T. second the motion. Will hold approval at the August 17 general meeting.

d.     By laws were reviewed. By laws will be presented for approval at the August 17 general meeting. Jessica will take care of re-registering us with the Florida PTA.

e.     Briefly discussed sending board members to the Florida PTA meeting in July. We will add a budget line item for this.

f.      Deb will talk to Michelle Pope to ask if the Conch Scramble board would like us to host a hole. There is no cost for the actual hole only what we provide.

g.     Jessica will get the check from M.E.A.T.’s last fundraiser.

h.     Will sell PKS magnets for $5.00

i.      Meet the Teacher:

                                               i.     Deb, Jessica, Amy, Jaime and Lisa B. will all be on hand to work the PTA table.

                                             ii.     Ask Lisa B. to create volunteer forms to have at the table.

                                            iii.     Lauren and Monica to create a one pager handout with the 15 reasons to join the PTA and all event dates

                                            iv.     Jessica will ask her daughter to make posters.

j.      Membership/Memberhub

                                               i.     Monica to revise the membership form. Will add Zelle as an option for payment. Lauren to set up through the South State operating account.

                                             ii.     Amy will look into why members haven’t been receiving FL PTA cards

                                            iii.     Amy and Lauren to discuss Memberhub to ensure every member is being entered into Memberhub and the numbers match what the treasurer has.

                                            iv.     Jaime will post meeting minutes to Memberhub. Kristy will post minutes to the PKS website.

k.     Will ask Kim Lowell to remove PTA information from the PKS website and have a link to the PTA’s website instead.

l.      Ask Kristy if she will do a PTA newsletter to include with the school newsletter.

m.   Back to School dance:

                                               i.     Reggae Ron will be the DJ.

                                             ii.     The dance will begin at 10:00 a.m. and continue in groups throughout the day.

                                            iii.     Lisa B and/or Jessica to find decorations?

 

Next board meeting will be held on 08/17/22 @ 5:30 p.m.

 

Meeting adjourned 7:00 p.m.

 

 

PTA Minutes 6.13.22

PKS PTA Board Minutes

June 13, 2022

Lisa Brown’s house

  1. Welcome-Attendance-Lisa Brown, Monica Horsley, Jessica Serota, Lisa Taylor

  2. Call to Order-5:48pm

  3. Old Business

  1. Carnival- Big hit!!! Thanks for help with popsicles!

  1. New Business-Topics to be discussed:

    1. Form committees-tabled until we have more board members present

    2. Upcoming PTA event dates

      1. Meet and Greet-Tuesday, August 9th

      2. Back to School Night/Open House-Week of August 22nd or 29th

    3. Upcoming PTA meeting dates-Meetings will be held on the third Wednesday of the month –

Upcoming PTA dates:

8/9- PTA tables at Meet the Teacher Day to promote PTA and sell memberships

8/17-First Meeting

8/19- Dance Party in Gym

8/22-9/2 Pizza Card Fundraiser

8/22 or 8/29 week of- Open House

9/21- Meeting/ Meet and Greet @OV?

10/19- BINGO??/ Meeting

11/16-Board Meeting & 6pm Movie Night

12/7-Fish Fry

1/18-Meeting

1/26-Movie Night

2/4?-Color Run? Tbd?

2/15- Meeting

3/15- Meeting

4/19- Meeting

5/17- Final Meeting

5/22- Carnival? Tbd?

  1. Create new membership form- tabled until we have more board members present

  2. Budget - tabled until we have more board members present

  3. Florida PTA training/duties - tabled until we have more board members present-did share that it would be a great team building opportunity


  1. Fundraisers

    1. PTA shirts-Jessica will look into a design with Amy at Ugly Fish. Important for board members to be seen and recognizable. 

    2. PKS magnets/bracelets-Lisa will look into magnets to sell at Vistaprint.com. Bracelets were not a big hit of an idea.

  2. Side notes: 

    1. Next Board Summer Meeting- 1st week of August- August 3rd?

    2. Dance Party in August to kick off school year with Panther Pride.  Get a DJ and have kids come to gym during special time and have a dance party.  PTA will pay for DJ and decorate gym.  Have “PKS Panther” in attendance. Great way to kick off a new year!

    3. Fish Fry- need a barrier between our area and guest area.  Suggested using rebar and orange mesh fencing as a temporary barrier.  Will look into a “construction” parent for donations/set-up.

    4. Add two movie nights to the calendar.

    5. Update website and create a hyperlink from pkspta.com to MCSD/PKS page with link.  Update board members and upcoming events.

    7. Two categories created for PTA events:

Spirit Raising: Dance Party, Movie Night, Bingo (Halloween and Spring), *Teacher Appreciation

Money Raising: Pizza Cards, *Fish Fry, *Color Run, *Spring Fundraiser, Spirit Store, and Amazon Smile 

(all marked with * need a committee chairperson)

Also discussed idea of having a Walk-a-thon as a fundraiser.

Meeting Adjourned- 7:23pm

PTA Minutes 5.11.22

PTA Meeting Minutes

  1. Attendance

Lauren Dunn

LIsa Taylor 

Deb Swensson

Jeremy Nelson

Monica Horsley

Kristy Moss 

Jamie O’Hara 

Cindy Hughes 

Shiela Lange 

Maryann Godwin 

Lisa Brown

Megan Sugarman

2. Treasure Report

a. Proposal - 

1..Conch scramble money we received, would like to amend in the budget

2. Teacher bonus / classroom bonus - increase to $4,000 from $2,500 

(reasoning, most teachers participated in more than 3 events throughout the year) 

b. End of year Carnival - asking for $3,250

3. Teacher liaison role - a lot falls on their shoulders, members and board try to find ways to take on more, ie. Fundraiser boxes - organize and bring to teachers. Try to reach out to get more parent involvement. 

a. Possibly have 2 teacher liaisons 

b. Need a social media role/ flyers and communication - Kristy Moss volunteers for this role

4. End of year Carnival - Looking for volunteers to help with kids at the carnival.  Need to have clearance 

5. Board summer meeting - discuss fine tuning and hit the ground running for next year.  Will get dates on the calendar. 

6. PTA Scholarship committee read applications and picked 4 students and they will receive $250.  Names will be announced at ceremony. 

7. Marlins Game - 5 people were selected for the game and communicated.   

8. Teacher Appreciation was a huge success!  Teachers are still eating snacks. Thanks to everyone who volunteered their time and support.  It was great!  Teachers wanted to pass along thank you. Ms. Hopper and Ms. Goldberg wrote very nice thank you notes that were shared during the meeting.  

9. New Business 

a. Thank you to the previous board members for all your help and support.  

b. Approved new board members 

Jessica President

Lisa Brown Vice President

Laura Dunn - Treasurer 

Jaime O’Hara - Secretary 

Amy Harrelson-Membership

Monica Horsely - Teacher Liaison 

Deb Swenson - Board Member 

Kristy - Board member

Amanda Thompson - Board member 

10. Conch Scramble - Lisa Taylor heads this committee, PKS PTA will budget for a golf hole.